Rules & Regulations

Park & Event Rules & Regulations for Vendors

Throughout Hanover Tomato Month, we strive to provide event guests with a safe, comfortable and enjoyable atmosphere. Hanover County reserves the right to refuse the approval of a vendor application. All event attendees and park patrons are to abide by the following park rules and event regulations. Those who witness other guests violating there policies should report to the nearest event staff person, volunteer or law enforcement officer.

By using park facilities, park patrons agree to hold Hanover County harmless for any and all injuries, damage and/or loss occurring their use of park facilities. Hanover County assumes no responsibility for any injury, damage, or loss that may occur during the park patron’s use of park facilities.

Vehicular access is limited to designated areas only.

Patrons are responsible for leaving the park in the condition it was found, free of trash.

Park-wide Prohibitions

The following are prohibited on Hanover County park property, including the event field and parking areas for the Hanover Tomato Month events:

  • Collection of fees outside of vendor booth
  • Glass containers
  • Golfing
  • Hot air ballooning or manned flying equipment
  • Hunting
  • Metal detecting
  • Possession or use of alcoholic beverages
  • Profanity
  • Rocket launching

Event Field & Parking Area Requirements

On the event field and parking areas for the Hanover Tomato Month events:

  • All animals must remain on a leash.
  • All staff and volunteers must remain within the approved vendor’s space.
  • Distribution of flyers, promotional materials, and such are limited to within the assigned vendor booth space.
  • Walkways must remain clear at all times.

Rain or Shine - Refunds

Hanover Tomato Month events are rain or shine. No refunds will be made in the event of rain. If weather is severe, Hanover County will make the decision whether or not to continue the scheduled events.

No refunds will be issued after July 1, 2021.

Booth Responsibilities

Hanover County assumes no responsibility for loss of product during the events or if the vendor chooses to set up their booth the night before the event. 

Selected vendors must remain set up and man their booth through the entire event until conclusion time. 

Parking Passes & Vehicles

A maximum of 2 parking passes per booth space will be issued. Passes must be displayed to access the designated vendor parking areas. Failure to display your parking pass will result in being directed to the general parking area.

Please note: If you have individuals dropping items off for you, they will need to have a parking pass to access the vendor parking areas as well (no exceptions).

Vehicular field access for booth supply drop off/unloading and loading is prohibited.

Festival Name & Logo Use

Vendors are prohibited from using the Hanover Tomato Month name and logo.

Alcohol Sale & Consumption

The consumption and selling of alcoholic beverages are prohibited in the park. Failure to adhere to this rule will result in the removal of the vendor from the event area with no refund.

The participating vendor shall comply with all state, federal, and local laws, rules, ordinances, and regulations during the event. Failure to do so will result in the removal of the vendor from the event premises with no refund.

Food Sales & Samples

If you are a vendor selling food items and/or providing food samples, you must complete a Temporary Food Establishment Permit Application from the Hanover Health Department.

Release & Hold Harmless Agreement

The Vendor hereby releases and agrees to indemnify and save harmless Hanover County and their employees and representatives from any and all claims of any nature for injury or loss that may result from participation or preparation for participation in the Hanover Tomato Month celebration events.

The vendor hereby fully consents to allow Hanover County Parks and Recreation to use photographs taken during this event for publicity purposes.

The vendor fully consents to emergency medical care rendered by competent personnel or hospitals should such attention become necessary during an event.